Weed Professional Guide
ă2001 SSCG.NET
344 N Main Street P. O. Box 219
Phone 402 273-4395 Fax 402 273-4395
Table
of Contents
What is Weed Professional?
Weed Professional allows you to manage and control weeds more efficiently. This software is designed from the ground up to help you collect and organize the information you need in your work. Weed Professional helps you keep a complete photo documentary; fax, print, e-mail or export Inspection Reports; print envelopes and labels and create form letters; import owner data from any source; keep track of parcels, owners and tenants; and store weed information, including type, severity, acres affected, and control measures.
Requirements
Your computer should be a Pentium 166 or better, with 16 meg. of RAM, CDROM, and at least 200 meg. of hard disk space free.
A word about Commands.
In this manual, commands that correspond to keys on your computer keyboard will be bold and in capitals. For example: the enter key would be ENTER. Other commands for Window 95/98 or Windows NT will be in bold, such as File and Start. Mouse commands will be to click (click the left mouse button), double-click (click the left mouse button twice, rapidly), select (choosing an object by clicking on it), or right-click (click the right mouse button). Let’s begin the installation.
Installation
Windows 95/98/NT:
Start Windows 95/98 by turning on your computer and letting it boot up.
You should see the Desktop on your monitor (the Desktop is the screen that appears after you start your computer. Program icons are arranged on the desktop screen for easy access).
- Place the Weed Professional CD in the CD-Rom drive.
- Open My Computer from your desktop on your computer. A screen will open showing all of the drives on your computer.
- Double-click on the CD-Rom Drive shown in My Computer. A screen will open showing all of the files and folders on the Management Professional CD.
- Double-click on the Weed-Pro folder. The folder opens, showing a Setup.exe file.
- Double-click on the Mini-Pro 2000 Setup.exe file. This will start the program’s setup procedure.
- Follow the Wise Installation Wizard directions and prompts for installation.
Congratulations! You have successfully installed the Weed-Professional program.
Setup
When you first use Weed Professional, you will want to set up default information about the Inspector. Select Defaults from the menu bar at the top of the main screen, and Default Info from the drop-down list. The Inspector Information screen will appear. Fill in the information and save. For more information, see Default Info in the Default section of this manual.
Other information, such as names of Owners/Tenants and weeds, will compile as you use the program. Or, if you have a known list, you may enter the information into the appropriate Default area.
Now you’re ready to get started!
Getting Started
Menu Bar
Quick Icon Toolbar
Figure 1.a. The Weed Professional Main Screen
When you first open Weed Professional, a green box appears on the screen. This box holds information about the program and company. If you click on the System button in this box, more detailed system information appears.
The main screen in the Weed Professional program features a menu bar across the top, and a quick icon toolbar under the menu bar. Descriptions of the quick icons are on the following page.
Below is a description of each of the quick icons:
Click
here to bring up a Weed Inspection Sheet. 
Click here to print.
Click here to save your work. 
Click here to exit.
Click here to bring up the Search
Screen.
If you select File from the menu bar, a drop-down list will appear with options to perform the functions on the quick icon toolbar, as well as Open, Close, Print Setup, and Toolbars.
As with all of the drop-down lists in this program, available options are in black type, while currently unavailable options appear in light gray.
Open and Close allow you to open and close files.
Print Setup allows you to choose which printer you wish to print to.
Toolbars allows you to choose where you want your toolbar to appear.
Inspection Tab
Figure 2.a. The Weed Inspection Sheet
When you click on the New icon, or select New under the File menu, a blank weed inspection sheet appears under the Inspection tab.
The other tabs at the top of the Weed Inspection Sheet are Weeds, Inspection/Followup, Pictures, Satellite Photo, and GPS Readings. If you click on any of these tabs, a corresponding screen will appear. A description of each of these screens may be found on the following pages.
THE
INSPECTION TAB, cont’d
The sheet that comes up when you click on the New icon is a blank sheet. There are several blank places, or fields, where information is shown or entered. Below is a description of the categories shown under the Inspection tab on the Weed Inspection Sheet.
Category Description
Inspection # The inspection number is automatically filled in for
you.
Date/ Time Date of Inspection
(defaults to today’s date).
Land use Select the type of land from the drop-down list.
Status Choose from Open, Closed, or Unfounded.
Parcel
ID When you click on the button next to Parcel ID, the Parcel List pops up. Double-click on a parcel to select it from
the list of land parcels entered, or enter new information on a parcel of land
into the Parcel ID box.
Code Click on the
button next to Code and the Search Owner list pops up. Double click on
an owner to select them from the list, or enter a new owner into the code box.
Name Name of the
Owner.
Address Address of
Owner (2 lines).
City/
State/Zip City, State,
Zip code.
Tenant
Code Click on the
button and the Search Tenant list pops up.
Double-click to select from the list, or enter a new tenant into the
code box.
Name Name of Tenant.
Address Address of Tenant.
City/ State/ Zip City, State and Zip code.
Weed Tab
Figure 2.b. The Weed Tab Screen
When you select the Weed tab on the Weed Inspection Sheet, the screen shown in Figure 2.b. appears. Below is a description of each category on this screen.
Category Description
Weed Select the weed from a drop-down list, or add a weed
(See Figure 2.c. for more
information).
Severity Choose None, Trace, Light, Moderate,
or Severe.
Acres Enter the number of Acres affected by this weed.
Growth Select
the stage of grown from the drop-down list.
Control Measure Note measures taken to control this weed.
WEED TAB,
cont’d
Figure 2.c. The Options Menu
The options menu is a feature of many screens in Weed Professional. This menu allows you to add, delete, update, print, and retrieve records. Options that are currently available are shown in black.
Unavailable options are shown in light gray, as Retrieve Records is shown in Figure 2.c.
If you wish to enter a new weed into the weed list, right-click when you are in the screen under the Weed tab and choose Add Record from the options.
Inspection/Follow-up Tab
Figure 2.d. The Inspection/Followup Tab Screen
When you select the Inspection/Followup tab on the Weed Inspection Sheet, the screen shown in Figure 2.d. appears. A description of each category on this screen is on the following page.
INSPECTION/FOLLOWUP
TAB, cont’d
Below is a description of each category found on the Inspection/Followup Tab screen.
Category Description
Date/ Time Date of Follow up (defaults to today’s date)
Type Choose from Annual, Complaint,
Followup, Special, or Letter.
Comments Enter comments about inspection here. E.g., “Preliminary action taken”, or
“Begin Legal proceedings”.
Inspector The Name of Inspector is automatically shown.
If you right-click in this screen, the options menu will appear.
The options menu is a feature of many screens in Weed Professional. This menu allows you to add, delete, update, print, and retrieve records. Options that are currently available are shown in black. Unavailable options are shown in light gray, as Retrieve Records is shown.
If you wish to enter a new inspection into the type list, right-click when you are in the screen under the Inspections/Followup tab and choose Add Record from the options.
Pictures Tab
Figure 2.e. The Pictures Tab Screen
When
you select the Pictures tab on the Weed Inspection Sheet, the screen
shown in Figure 2.e. appears.
This screen allows you to import photos, enter descriptions in the boxes
below each picture, and print your photos.
If you double click in a photo box, the Location of Picture screen appears, allowing you to locate the picture you wish to load.
Figure
2.f. The Location of Picture Screen
Satellite
Photo Tab
Figure 2.g. The Satellite Photo Tab Screen
When
you select the Satellite Photo tab on the Weed Inspection Sheet, the
screen shown in Figure 2.g. appears.
This screen allows you to import satellite photos.
If you double click in a photo box or click on the Get Photo button, the Location of Picture screen appears, allowing you to locate the satellite photo you wish to load.
You may adjust the size of the image by using Height and Width selectors on the Satellite Photo tab screen.
GPS Readings Tab
Figure 2.h. The GPS Readings Tab Screen
When you select the GPS Readings tab on the Weed Inspection Sheet, the screen shown in Figure 2.h. appears. This screen allows you to record Global Positioning Satellite readings.
Enter the Longitude/North, Latitude/East, and a description of your position.
Parcel List
Figure 3.a. The Parcel List Window
When you select Defaults from the menu options at the top of the Weed Professional main screen, a drop-down menu appears. If you select Parcel List from this menu, the Parcel List window appears. This window allows you to create a list of parcels of land from which to choose when doing inspections. It is also set up to create itself as inspection requests are generated. There is a scroll bar on the bottom of this window that allows you to view the entire window. There is also a quick icon toolbar and Options menu at the top of the window.
Most of the options in the drop-down menu may be accomplished
by using the quick icon buttons above. The options menu also
allows you to import and export information.
A list of the categories in this window and description of each are on the following page.
PARCEL
LIST, cont’d
A description of each category in the Parcel List window follows:
Category Description
Parcel ID ID from Government listing (not required)
Section Enter Section number
Township Enter Township number
Range Enter Range number
Legal Description Legal Description of the Parcel
Acres How many Acres
Land Owner Select from drop down list
Tenant Select from drop down list
Owner/Tenant List
Figure 3.b. The Owner/Tenant List Window
When you select Defaults from the menu options at the top of the Weed Professional main screen, a drop-down menu appears. If you select Owner/Tenants List from this menu, the Owner/Tenant List window appears. This window allows you to create a list of owners and tenants from which to choose when doing inspections. There is a scroll bar on the bottom of this window that allows you to view the entire window. There is also a quick icon toolbar and Options menu at the top of the window.
Most of the options in the drop-down menu may be accomplished
by using the quick icon buttons above. The options menu also
allows you to import and export information.
A list of the categories in this window and description of each are on the following page.
OWNER/TENANT
LIST, cont’d
A description of each category in the Owner/Tenant List window follows:
Category Description
Code Owner/ Tenant code
Owner Owner/ Tenant Name
Address Primary Address
Address2 Secondary Address
City City of Owner/Tenant
State State of Owner/Tenant
Zip code Zip Code of Owner/ Tenant
E-Mail E-mail address of Owner/ Tenant
Phone Owner/Tenant phone number
Notes Personal notes
Weed List
Figure 3.c. The Weed List Window
When you select Defaults from the menu options at the top of the Weed Professional main screen, a drop-down menu appears. If you select Weed List from this menu, the Weed List window appears. This window allows you to create a list of weeds from which to choose when doing inspections. Navigate the window by using the scroll bar at the bottom, and perform various functions by using the quick icon buttons or the drop-down Options menu at the top of the window. Below is a description of each category in this window.
Category Description
Name Name of Weed
Description Description of Weed
Control Measure Measures taken to control this weed
Noxious Is this weed noxious?
Picture Is there a picture of this weed?
Default Info
Figure 3.d. The Inspector Information Window
When you select Defaults from the menu options at the top of the Weed Professional main screen, a drop-down menu appears. If you select Default Info from this menu, the Inspector Information window appears. This window allows you to enter information about the Weed Inspector. You may perform various functions by using the quick icon buttons or the drop-down Options menu at the top of the window.
Most of the options in the drop-down menu may be accomplished
by using the quick icon buttons above. The options menu also
allows you to import and export information.
Figure 4.a. The Report Screen
When you select Reports from the menu options at the top of the Weed Professional main screen, the Report screen appears. This screen allows you to print selected inspection reports or other information. You may also create form letters by selecting the Options menu heading at the top left of this screen. Below is a description of each category on the Report screen: